Posts Tagged ‘time management’

The Rhythms of Our Days

Monday, January 23rd, 2012

The rhythms of our days: Some days are rushed, even more than others. Some days it feels like you have a bit more time to do what needs doing. Still other days, it feels as if you can barely breathe, only finding slivers of time.

This is about noticing the patterns or rhythms to our days. With that knowledge, we can figure out how to smooth out the rhythm a bit AND to let go of a too-high standard we set for ourselves sometimes.

Think about:

>Your typical Saturday: the activities, who is involved, the amount of time you have on your own, the time you work, the time you spend out of the house, your own energy level, how tie passing felt, what filled the time as planned, and what filled time unexpectedly.

>Now consider a typical Sunday.

What’s the Rhythm of YOUR Days?

>Or focus on the weekdays, each one of last week. Quite a different pace to it all, when you sit back and notice.

 

The days are really not alike when you look at them closely are they?

Some days, it’s about running and keeping up. For now, it has to be. So don’t even try to add in something you want to do. Just do what has to get done.

Other days, you have a slightly slower pace (it’s relative, right?). There’s more time to “fit in” something – whether it’s picking up the kitchen, several clients or prospective clients needing time, or starting on reorganizing your office or your quilting space.

It all fits in nicely, with some breathing space, and you’re less harried. It fits that particular day.

The point is this:

When you look at your day, if you know it’s a “running around and keeping up” day, let go of doing anything extra, proactive, big, or that needs a good chunk of time (> 15 minutes these days).

Let it go. Today’s not that day. But write down your thoughts and ideas so they’re not lost.

On another day, when you have that slightly slower pace, you can get these things done.

And please – not all of them – add in one and see how that goes. What many of us do is pile high the tasks and expectations and end up frustrated. One thing at a time.

Notice the rhythm first. Play with it. And soon enough, you may see ways you can change the rhythms of your days, creating that masterpiece of balance. If not, please reach out and let’s talk about time management together.

 

The Holiday Season: There’s Still Time to Organize and Simplify

Tuesday, December 13th, 2011

There’s still time to get more organized for this holiday season; don’t give up yet if you’re feeling overwhelmed. This free, recorded webinar is about what to do with all the “stuff” and how to manage our time more easily.

book coupon for my book, Organize for a Fresh Start: Embrace Your Next Chapter in Life is at the webinar site, too. (To read a chapter of the book, go here.)

Click the “Have an Organized Holiday” picture below and you’ll see the instructions for downloading the recording and/or glancing through our organizing tips slides. Listen, read or both. (Or save them for use next year!)

The webinar recording kicks off with my organizing tips for time management over the holiday season, followed by tips from a colleague about organizing your home and belongings. This is the recorded version of the “Have an Organized Holiday” webinar, hosted by our publisher.

And until 12/31/2012, get a coupon for my book and other organizing books. Yes, 2012. Click on the graphic below.

I also wrote about  5 Ways to Simplify Your Holiday Season for my publisher’s blog site.  You’ll miss the book coupon, though, unless you go to the webinar site.

January brings another webinar, which will be released mid month as a recording/slides download as well. “Help Me Organize after a Life Change” is about how to get back on track, organized and moving forward after a big life change: divorce, marriage, caregiving or even an adult diagnosis of ADHD.

I’ll cover some themes from the book, and a framework to follow for getting your home reorganized and decluttered to move forward and into your next chapter of life.

 

 

 

Changes Interrupt Us – Power Outage All Week

Saturday, November 5th, 2011

Living in New Hampshire, we know our big weather is our snowstorms. This year’s October snowstorm was our third largest power outage in history, following the December 2008 Ice Storm and February 2010 Wind Storm.  Snowfall is the most in New Hampshire for October in 140 years. My photos only show you what I saw during the week from my neighborhood. You don’t see the downed wires, the piles of branches by the roadside, the shelters (pet-friendly!) which many people went to.

We bought a generator after two major storms in the past two years, plus several smaller ones. Power/internet/phone were out for a week -two weeks each time.  Seemed to be a new way of life, a “new normal.” We are, I realize, fortunate. We extended friends and  neighbors an invitation to use showers, spend the night or whatever they needed. And plowed out a neighbor from the snowfall when she had trouble.

This outage was an interruption in life, just as major life events such as empty nesting or caregiving or marriage can change our way of life.

Just differently – and yet  flexibility, adaptability, and other  coping skills are required here, too.

I learn something new each storm or outage about how to better organize before, during or after. And, judging from client comments, we all had some insights this past week.

Sleep, quiet time, exercise and eating – at least on a fairly regular schedule, if not healthy – are important, to me,  to keep my head on straight and deal with it all. I protect this, because it helps everyone around me as well.

Power working has its limits: As much as I was delighted by the quiet, uninterrupted work time, four days in a row brought on mental  fatigue, i.e., I get absent-minded, distracted and find it harder to focus on the one thing I’m doing. The fourth day in, I caught a few mistakes in detailed work, happily before they left my desk. But what didn’t I catch? Next time, I’ll be more mindful. I’ll break up the day, have transition tasks to give my brain something different to work on or have fun with – like playing ball with my dog, Sanford – more of this would have helped. 

An “on the go” to do list: I keep my work/home to do list in Excel with colors separating aspects of my business, and one color for personal things I need to do during the workday. So categories are: coaching, onsite organizing, my book, workshops, NAPO/ICD professional positions/volunteering, personal, etc.

Orderly yet creative – a nice mix. And the structure forces me to think in smaller steps (read: less procrastination, easier to get started!) During this storm, I added a new column, “Needs internet or email.”

We had access to one car during the storm, and one of us had to be at home dog sitting and generator-sitting at all times. So my office mate and I traded off time spent at our local cafe which had internet access. I sorted my list by “Needs internet/email” when I arrive at The Black Forest and quickly got those things done.

Don’t add anything more – unless you’re being generous to a neighbor: During times of change, whether it’s a big change in your life or something like this, resist the urge to add more.  Someone asks you a big favor. You’re asked to head a committee. Wait until the change is over or under control. You’ll have greater clarity.

Every once in awhile, stop the technology. I loved the uninterrupted time. I cause my own interruptions when I stray from my project or marketing to check that one email, read that one post – which turns into a half hour. The quiet, uninterrupted, singular focus was delightful and energizing.

Coming back from an interruption or change in schedules, don’t expect to get caught up your first day back. The world has gone on … so take it one priority at a time.

Delegate: How To – At Home or for Your Work

Monday, October 10th, 2011

 

Become the delegation champion

Delegating – How to do it well. At home or at work. A common theme in client meetings/coaching these past weeks. My hope is that you’ll give this a try, a few times. It takes practice.Most of my delegating practice came from 20 years in business, much of it managing client accounts or managing departments. It’s actually pretty fascinating to figure out a good balance of making this work. Even better is what you get to do with the time you free up!

 

Tip #1 What could you possibly delegate?

Start small. Choose a low risk, small task and delegate it. So your child might start putting his/her own clothes in a hamper, help with folding or remind you of when the timer’s gone off — one of these, not all. Break it down for low risk and build up from there. Or at work, delegate filing papers (after you review how your system works), but not invoices/financials.

If you still can’t figure it out, take another perspective: WHY are you thinking about delegating? What could do with the time you free up? More creative strategy at work? Implement new ideas? Calmer household? Easier schedule/less stress?

Or, maybe you’re interested in delegating what you know you always procrastinate on, but which does need to be done.

Tip #2 Who could handle this?

If you’re not sure the office mate/child/adult can handle what you’d like to delegate, take a step back. Is the task too big? Does the person have the skills? If not, how could you teach those skills – so that someday, you can delegate the task? Or, is there an easier, quicker task you can delegate to get started with this delegating thing?

Tip#3 Expectations – Yours, I  mean

Be clear in your expectations of WHAT needs to get done, the goal, the end game, the results.

Let go of HOW the task needs to get done. That’s what you’re delegating. Let it go. At work & home.

If you believe this is compromising  your standards, it may be! But what are you getting in return for delegating, and is THAT worth lowering your standards, just a bit?

Does the task really truly need all the time you’ve been putting into it? Maybe you’ve made the task/system efficient enough that  less time is just the right thing to do.

Tip#4 What are your “red flags” – What limits DO need setting?

Consider ahead of time what your limits are & communicate these.

Examples: Please don’t spend over ‘x’ amount.

Let me know how much you get done in 1 hour & let’s go from there.

Don’t worry about (or do worry about) separating the laundry into darks/whites.

Please make sure when you put away the pans after washing them, that I can reach this and that one easily.

If you don’t educate on what’s a deal breaker, the task will return to you. And how would that feel?

 

Delegation is a muscle that needs an attentive workout. The first few times you try delegating may not be 100% successful because this does take practice.

Think about why delegating is important to you. What you hope to get in return. Let that motivate you to try again.

You didn’t learn to play the piano in a few lessons, or write a great story or fold the laundry the way your parents wanted you to.

Why would involving another human being in your work be any less easier? But it can be more joyful, too … :)

Facing Divorce? Get Organized.

Thursday, August 18th, 2011

A useful post to those facing divorce — and tips #1 and #2 are about getting your papers and your schedule/time organized so you stay sane through it all.

Article from The Huffington Post, “Insider’s Divorce Advice:“  “So here’s the inside scoop. I’ve been a divorce attorney for 23 years and as a result, every single one of my friends (both actual friends, and Facebook friends) ask me for my advice when they’re facing a divorce.  When I have friends who are getting divorced, and they ask me for advice, here’s what I tell them. The real deal, the confidential, back-channel skinny. Beyond legal advice, which they can get anywhere.”

Remember — tips 1 and 2 will help you separate emotions from the facts of what’s going on. That’s a key to keeping your sanity here.