Posts Tagged ‘let go’

10 Ways to Declutter Your Mind

Monday, April 25th, 2011

Declutter your brain

Declutter your mind.

It’s the fastest way to combat that feeling of constant distraction.

That nagging feeling that you’ve forgotten something – or someone.

Declutter and you’ll find focus again.

My mind starts working in too many directions.

Think: pinball machine, with way too many pin-balls flying around.

And what happens when we don’t focus on just one of those pinballs?

We drop the other balls. The others drop through the gate.

We lose. We get stressed.

Stress and clutter are tightly linked for me and many people I organize and coach with.

Is it like this for you?

I start forgetting things.

I say things which aren’t quite what I mean – not as articulate as I like to be.

I don’t listen as well; I’m not as present.

I don’t get as much done – in my personal or my business life, cuz it’s all just too darn cluttered up in my head.

10 Ways to Declutter Your Mind

  1. Pick something, ANYTHING and finish it.Don’t waste time deciding if it’s the “right” thing to finish. The point is to start making those pinballs go away, one by one.
  2. Write down whatever is in your head. On whatever is available. Don’t go looking for the perfect list or notepad or your phone. Grab whatever is nearby and just get it out of your head. Later, sit with your temporary list. Think about and process each item on the list. Decide what deserves space on  your regular  task/to do/next actions  list. Consolidate.
  3. Walk away from your desk. Go do something. Get some energy out of your body. I go out to the deck and take a few deep breaths. I walk away from work and I see things differently.
  4. Use your phone, tape recorder, Dragon software or anything that will hold your voice. Record everything in your head. The specific tool does not matter. What does matter is that if you’re highly verbal, talking out loud to declutter your brain will be more effective for you.
  5. Create  something if you’re artistic. This could be something beautiful made of fabric or it could be a  visual mind map. Take a break to clear your head and  process while you take the creativity break. Or draw the mindmap if that will help get stuff out of your head. The non linear, creative and kinesthetic all  tied into one.
  6. Take a walk and literally, go smell the flowers. Let the  aroma fill your senses and clear your head. Get perspective and then see if you still need to write  down what’s in your head. You may just have needed perspective or a break.
  7. Call up your accountability partner, your friend,  your organizing coach. Talk out loud about everything that’s in your head, or that one thing you can’t  figure out on  your own. Talking it through out loud, with some good and powerful questions, will release the clutter and you’ll start  solving whatever that problem is you’re wrestling with.
  8. What do you need to let go of? And how have you let go of other things; would that work in this situation?
  9. How else can you occupy your mind – fidget to focus (ADHD book title) is apt here – if you listen to music or a book while you work, would that clear the clutter and allow some focus?
  10. Go play with your dog. Call your child/grandchild/nephew. Step into work or out of work, depending on where your head is at.

And Then Going Forward:

How did your mind get cluttered to begin with?

Answer that question each time you feel this way, and you’ll get to your own set of insights.

Some options until  then:

  • Use a calendar and a to do list. Appointments versus stuff to do.
  • Keep a projects list.
  • To trap your creative ideas you don’t want to forget, buy or repurpose something beautiful. Something unusual.
  • Take time in the a.m., mid day and definitely end of the day to empty your head.
  • Begin to notice how much you can handle in a day, what your limits are, and what causes the cluttered mind feeling ?
  • Notice how certain people affect your feeling of a cluttered mind or whether it’s  certain types of projects.
  • Is it a certain time of day – then clear the clutter as you begin that part of the day.
  • Sometimes,  it’s the feelings around the stuff, not the stuff itself. Learn to notice how you’re feeling and recognize what the real, root cause is. Get this under control and things will seem calmer.

So what’s decluttering your mind these days? And how can I support your decluttering efforts?


Resources:

Stress management posts by 22 organizers/other professionals – requested & aggregated by Calahan Solutions, productivity specialists.

Coaching/organizing: Click here for support.

Connecting our Values, Our Stuff & Our Family Stories

Wednesday, March 2nd, 2011

The things we save give shape to our lives and reflect who we are – our interests, our values, our activities, our relationships – to our families, our communities, and to future generations.

Your personal papers, memorabilia, and artifacts are part of a unique individual history.  Today, we document the culture people will read about in decades and centuries to come; history is about us, you and me, not just about famous people who did famous things.

Life in Context: Telling Your Story is a Facebook group dedicated to helping you discover what is important to you. My colleague Melissa Mannon of ArchivesInfo and I  started it as an outgrowth of our workshops together. People wanted to continue to share.

Tell your story, share in a like-minded community, and share your cultural experiences.

By connecting our “stuff” with our stories, we can start to figure out what’s important to keep or not. What’s important to share with cultural institutions, our families or the organizations we belong  to.

What we save takes on a broader meaning and so can be easier to let go.

Or, if we are  the informally elected “family collector,” as we learn the history of the objects, photos and papers we  become clearer about what we need to keep and preserve.

My latest post is copied below:

Four generations of women: me (the little one), mom, “Baba” (my grandmother who just turned 99), great Grammy Nichols, great Auntie Grace.
The baby? My little brother.
Baba & her mother were both widowed around age 50. And Baba also lost her father at a young age, rumored suicide – victim of the Depression.
We held three generation lunches for about 10 years, from the time I was in my mid-20′s: mom, me, grandmother.
4 generations
And the post which inspired mine:

Melissa Lowenthal Mannon

This is a photo of my grandmother and an unidentified little girl. I was named after this strong woman who escaped from Poland during WWII with my grandfather.
A story I remember mom telling me when I was young is that grandma dressed as a peasant woman and smuggled food and medicine into concentration camps.
I hope that I remember that properly because it has stuck with me for a long time and has affected me deeply.
The little girl in the photo may be my aunt, who did not make it through the War…so many stories are fading into legend through faulty childhood memories and unlabeled photographs.
I think I will celebrate Women’s History Month by working to get the bits of the story mom knows down on paper this month to make sure we document what we know.

Please join us !

Facebook community page: Life in Context: Telling Your Story

Barbara Winter’s Advice on Getting Clear

Wednesday, December 8th, 2010

“Whether self-employment is your well-worn path or you’re just taking your first steps toward making a living without a job, welcome to the place where you’ll find ideas for running an inspired business, one that expresses your most creative self and offers you the rewards of freedom and financial independence.”—Barbara J. Winter, champion of the self-employed.

“Joyfully Jobless™.”

The first time I read Barbara Winter’s trademarked phrase, I wasn’t quite sure how to take it. So off I went to her website, where she promises to be your tour guide on your adventure, this journey called self-employment. I’ve since followed her on social media sites, become a newsletter subscriber, taken a teleclass, ordered her book, Making a Living without a Job. And recommended her to others.

Ideas, inspiration, expression, creative self and rewards … here’s our joyfully jobless tour guide, Barbara Winter, whom I thoroughly enjoyed interviewing. Quite a privilege.

Author, speaker, writer and seminar leader, Barbara ensures you will not walk away from a conversation, seminar or written piece without being inspired and passionate, whether you are in business for yourself or are considering self-employment.

My organizing-coaching business is all about our transitions in life, and moving onto our next chapter. So when Barbara wrote online about her adventures of moving her home and office, and used phrases such as “declutter,” “simplify,” and “living in the gap,” I asked to interview her about what she’d learned. She started her move in August and, fingers crossed, has a new home this week. She’s lived in “the gap” for awhile now.

When people move, they get a very clear sense of which belongings are important to them, and are much clearer on priorities for their time. Clearer than during normal times, so I thought her advice would be useful to any of us moving through a  major life event.

Barbara’s Advice:

In the big picture, Barbara reviews her priorities on a regular basis. Each year, she reflects on this question: “What is the 2011 version of my life?” Similar to knowing your values, creating this year’s “version” of your life will drive decisions on what items are allowed to stay in your home or on your schedule.

Barbara’s 2011 version focuses on educating people about self-employment as a strong option to working for someone else:

• Presenting again at the 2011 “Unjob Fair” at Colorado Free University (link is to the 2010 site);

• Working out other locations for the Unjob Fair concept;

Follow-Through Camp rolls out again (“If you’re ready to become the champion of your good ideas, here’s an opportunity to do just that.”)

• And a new seminar – Small Sassy & Successful

Next a reminder from Barbara that it’s “hard to be successful when your personal life is in disorder.” Whether you’re planning a move or not, you are the only one who can take care of your personal life.

So take the time you need after any major change or transition. Heal yourself first, and then refocus on your work, self-employed or not. A major change could be a career change you wanted but it’s still a major life event. Or the transition could be into caregiving for a parent who now lives with you.

Last bit of advice for today: This particular move was not one Barbara initiated. Since it was not of her own choosing, this was a rockier adventure than other moves. She had less lead time to organize for her move this time. And with this time pressure and the fact that it was not her choice to move, getting clear on where she wanted to be next in her life took longer. “Living in the gap” is an expression she used, and I believe she meant emotionally as well as being without her own home for awhile.

She discovered that going through a transition not of her choice is quite like moving through the five stages of grief. From denial all the way through to acceptance.

Think about the last time you went through a major life event, a move, a divorce, a career change, caregiving. Didn’t you move through these stages in some fashion? And think about it: how was it different for you in a self-imposed change versus one thrust upon you? So give yourself adequate time to reflect and process what’s happening. You are the only one who can insist on this; you are your champion.

There’s more on the way: Barbara, an avid reader, gives advice on deciding which books get to stay on her shelves and which get to find a new home; how to decide which of her belongings to take with her to her new home; space and how we fill it and more on setting up a new home. Stay tuned for next blog entry with more advice on getting clear.

At the Holidays: Accepting Our Limits (& What to Do Instead)

Friday, November 19th, 2010

Timing is everything. I met a colleague at a favorite restaurant/bakery yesterday (The Black Forest, if you’re in southern New Hampshire).

Spot on with month’s newsletter article, she puts down her pocketbook and comments about accepting her limits.

I felt proud for her and she seemed comfortable with her decision to try to let go of something. What she meant was that she wanted to buy baked goods this year instead of making quite so much.

Change something, just one thing, this holiday season.

Here are some ideas to get you started. This is for a more joyous and simpler holiday season.

Ask older children to your sous-chef staff at holiday meals.

Pass along responsibility for one holiday dinner – or make the decision that this year is your last year to host all of them. Choose one.

Acknowledge that because you work more hours this year, you may need to give up making everything from scratch. Order from a favorite bakery instead.

Ask people to bring small parts of the meal. Appetizers and drinks for example, so that you can keep control over the core meal.

Spread out travel over more days or fewer – whichever makes it simpler for you. Ask for what you need.

Combine celebrations.

Retire long standing traditions which people seem less enthusiastic about each year that passes.

Have an open house instead of a big, sit down meal. Or have people bring the appetizers to the open house!

Take off a half-day from work to get yourself ready the day before. Or a half-day off after all the celebrations to get balance back, reset the house, etc. Or at least take one hour if a half day is impossible.

Budget: limit yourself. Figure it out now, so you have some sense of what you can spend. Avoid holiday hangovers.

Grocery shop on a weekday if you are traveling lots of weekends, instead  of trying to force fit the time. Do it for the holidays and then switch back.

Which parts of your holiday season are obligatory? The ones you haven’t questioned. How could you creatively honor the tradition, but with less work, less time or less of whatever part is the obligatory part? You’re probably not the only one wondering about this one in your family.

If you add a new tradition, which older one could you drop OR make smaller somehow. Instead of making all of the desserts, could you make fewer? Ask for help and pass  on the family secrets this way?

Simplify your holiday season. Take one small step. Use your creativity.


Jerry Seinfeld, Our Stuff & Our Communities

Thursday, July 1st, 2010

The Jerry Seinfeld show’s been on mind lately. While I watched and experienced the show on its first run, my 70-something father has adopted Seinfeld as his new favorite comedy show. Prior favorites were several British sitcoms. I’ll see Dad this weekend; I have to ask whether these have something in common for him.

Jerry’s also been on my mind as I’ve been talking with Melissa Mannon of ArchivesInfo about community. I remember a Seinfeld episode about your “circle.” That’s the immediate space around you where you spend most of your time — running your errands, shopping, going to work or school, to the bank, and to friends.  It’s larger than your neighborhood, and encompasses your nearest community members. This was before we had virtual communities.

“When we examine ourselves and consider our various communities, we evaluate ourselves. We have a purpose on this earth. We build communities to project and grow our identities. We seek “commonness” with others to secure our purpose and create written documentation to cement relationships and explain ourselves.”ArchivesInfo, Melissa Mannon’s blog.

Melissa and I are working on a workshop idea about ways to turn our objects, our memories and stories of who we are and were into cultural history.

That’s right; it is about you and your things, but you’re also part of a larger community and of a cultural history we all need to create. And we can do that, even with our stuff!

So all about you is really all about us. That’s Melissa’s turn of phrase, such an enlightening phrase when you stop and reflect on it.