Posts Tagged ‘home office’

Coaching for Better “Big” Decisions – for Me

Monday, June 20th, 2011

A client once mentioned that “filters” were a useful way to make big decisions in business.  My ears perked up.

I had recently made a couple of big decisions and reversed them after further thought and discussion with someone I trusted.

And then I started the second  guessing we’re all familiar with sometimes. I knew I needed a new way to organize my thinking to make these big, uncomfortable, potentially risky decisions.

How could I approach these decisions with a new perspective and with more useful thinking? I turned to an Organizer Coach, not myself, but to a colleague in my advanced class.

I’m using myself as an example for two reasons (1) to illustrate the organizer coaching process without needing to change details to protect a client (2) because people often want to know that organizers are not perfect. (I admit to that readily, but sometimes an example is more believable!)

Self-awareness

Our coaching process went something like this.

What made you think these decisions were initially not right? How did you first think about your answers?

*I have too much to do already and might get overwhelmed – then not do a  good enough job with everything else.

What do these decisions have in common for you?

*New areas for me. Haven’t done that before. Not sure how to do it. Not sure if I have all the skills for it.

What other big decisions have you made in your life – which you thought turned out well/successfully for you?

*My junior year abroad decision in college. I almost didn’t go (fear) but talked with people who had gone before. I couldn’t pass it up after  that.

I did the best I could, jumped and closed  my eyes – thinking I could probably figure out what I didn’t know, or  rely on friends again.

*Career choices – new jobs/my company. There was always someone gently pushing me to consider the new horizon – someone who believed in me a bit more than I did in myself right then.

*My new  book. The publisher approached me based on my blog writing- and yet, for years, several people told me I was a good writer and should do something about that.

How did you approach making those decisions?

*I guess when I think about it, I talked to other people about the idea.

Found someone who believed in me a little more than I did right then in the wake of a big decision.

Talking about it got me comfortable with the parts I was nervous  about.

They raised good points and questions to consider, so I had more decision criteria to use.

Became less about the emotions this way.

And with time, I realized that I knew more and had more skills than I’d initially thought.

And so, thinking about these recent decisions,  what would have made you comfortable ?

*Talking with someone out loud. *And having some of those decision criteria to practice and use – to take some of the emotion out of the process.

Is changing your mind a positive or not, in your mind?

*Usually I don’t think of  it as a good thing – that once you decide, that  should be your commitment.

But here, changing my mind was  a really really good thing.

So what criteria might you use? …. Read my next post for my new criteria ! Look for it tomorrow.

Organize Your Office: E-Com Connections Interview

Monday, June 13th, 2011

Are decorative butterflies in your office inspirational or are they distracting? How many people use your “office” PC? Are you really working, even though you’re “just in the den.” What are your work hours, working out of your house? Is it really possibly to have an organized home office? And what about PAPERS – the big three ways to think about your papers and what to do with them?

Starting at minute 34, listen to my answers with my wonderful, curious and engaging hosts, at this link: the E-Com Connections radio show, June 6, 2011 for answers to these and other questions.

If you are working on and in an e-commerce business, check out their weekly Internet radio talk show – live or listen to their  recordings – two guests weekly on topics key to your business.

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Working on the Business Means Putting Myself First

Monday, March 14th, 2011

“Working on the business means putting myself first.”  This was an insight during coaching organizing with a working mom. She, like many of us, was  asking herself the question of how to make sure she’d spend “enough” time on the business, “enough” time with family and “enough” on managing her household. How do we know when we’ve hit the “enough” line?

Certainly a question we all have to answer comfortably for ourselves. There are no right answers, where I could give you a percentage of time on this or that.

What you can do, though, is figure out two important answers for yourself:

1. What’s blocking you from spending more time on one or the other?

2. How much time are you currently spending in each of these worlds?

Only then can you begin to come up with your equation for what’s “enough.” And even then, as your life changes, you’ll want to revisit whether your equation has changed. For example, if your child was diagnosed with ADHD, or mom moved in, or your partner’s job status changed, wouldn’t you want to examine what’s enough? Yes. Because if you don’t reorganize based on life events and changes, your stress and frustration will become intolerable. The gap between where you want to be and where you are widens. And that gap is what causes the stress.

So question #1 — what’s blocking you?

Explore what your priorities are. If you could only wear one of these hats, which would it be?

What do you value most? Quick exercise – what are your top three values?

Do you feel  like you’re spending most of your time on your priorities and areas where you are living to your values?

How do you see each of your roles in terms of their fit with priorities and values?

If there’s one area you’re not spending much time on — like her home based business for this woman – what are the possible reasons for that?

As you list the reasons out loud or in writing, keep at it until you get to what I’ll call “level two” thinking — deeper reflection. It can help to time yourself, e.g., keep writing or talking until 15 minutes is up.

Level one thinking is  “not  enough time.” Or “can’t fit it into my day.” “No good time for it.”"Can’t get motivated.” But what’s causing that?

Level two will be as this woman discovered. Her insight was that when she worked on her business, this was time away from family and away from managing the household.

And then I asked her to  reflect on this question –Let’s turn the question around:  How does your work benefit your family?

Answers –  Putting them first because of how that steady income has benefited each child and the household.  Because of how I feel about myself when I do excellent work.  Because of the role model I become to them.

And the second question for discussion next time: How do you feel about yourself, when you know you’re doing these things for your family … because of the time you’re spending on your business?

So is working on the business always putting yourself first — maybe not after all.

So look deeply at what’ s blocking you. Acknowledge what the block is. Explore other perspectives and possibilities through coaching with an Organizer Coach(R). It’ll be worth it.

A Snow Day ! Making the Best Use of the Gift of Time.

Wednesday, January 12th, 2011

As I write this, I can barely see through the white snow out my office window. The lake doesn’t exist. The white birch trees have disappeared. A snow day! Excitement, giddiness, a throw back to school days. And that’s the problem. This can also happen if the doctor’s appointment is cancelled. Or your client rescheduled, so you are in your office for the day.snow 1.12.2011

Especially when we have a surprise gift of extra time, we can get so incredibly distracted by how great we feel with this gift.  We make a list a mile long of what we’re going to get done with this extra time.

And then we chip away at it, and chip and chip … getting little things done but nothing we really wanted or needed to finish.

Decide if this will be a ‘vacation’ day or a ‘power work’ day.

Get clear on how you want to use the time. Otherwise, you’ll float through the day, trying out both and not being happy at the end of the day with how you feel. Commit.

Be clear on what would make this is a useful and productive day.

If you decide this will be a day to get a lot done, then take a minute or two to select the one or two projects you want to complete. One is even better; then after it’s done, select a second one. Selecting one or two gives you clarity on what is truly important today. And you’ll be less likely to overestimate how much you can get done. Your head won’t be as cluttered because you’ll only have those two items running around in your head. Clutter affects your productivity and clarity of thinking.

“Is this how you want to use your time?”

Find a way to keep your goals at the top of your mind. A post it note. An auditory reminder – watch, cell phone, egg timer. On the pc, shut down your browser and email. Use it as a reward for when you are a half-way point, rewarding for efforts, not just results.

If you find yourself wandering off track, find a phrase that works to get yourself back on track. You’ll need to experiment. Mine is “Was this really how you wanted to use this time?” Clients have used: “What was #1 today?” and “Susan Fay, where’ s your head at right now.” And a side benefit: over time is that this thinking becomes an automatic process.

How much time is left?

Take those breaks; they give you a sense of how much time has passed and what time of day it is. Working through lunch will give you a false sense of how much time’s gone by and you won’t get a brain break, which makes you far more productive.

I like the www.timetimer.com at my desk. It shows me how much time is left, rather than what time it is. A quick glance means less of a break in my concentration.

More from My Interview with Barbara Winter

Monday, January 3rd, 2011

Look around wherever you are, at home or at your office. Let your eyes rest on each item. If you had the choice again today, would you buy each item again? Do you remember the story about each item? Is the item part of your last chapter or the current one?

In another part of my interview with Barbara Winter, we talked about “our stuff.” What it means to us. (For the first part, click here.) Barbara is wrapping up a move of her home and her business. I was curious to know what she had found out about herself with respect to her things. A life event such as moving gives us greater clarity. b-winter-photo

Observation from Barbara: Just the way work can expand to fill our time, so can our stuff expand to fill the available space. As she began preparing to move, she saw items in her storage spaces she hadn’t seen in a long time – “out of sight is out of mind” was the expression which came to mind.

So the question she asked was: “If it’s been hidden away and I haven’t missed it – does it get to make the move?”

Watch how your stored away items stay in their resting places. Maybe you don’t need some of them anymore. Barbara used to move more often, so each move was the natural event trigger to winnow down. But it had been awhile this time.

Observation – Barbara keeps the item if it “still has a use in my life” or if it “still has an important story.” When you’re moving onto your next chapter as Barbara is, these are two great questions. What you want is some “no regrets” questions.

Observation – Books were the hardest.  The hardest part for most people in winnowing down is often items with sentimental value or items which are close to your values. With books, it’s often a value of curiosity and/or lifelong learning.  Two values you’ll hear often in Barbara’s online presence.

You know you have the knowledge so do you need to keep the physical book? The key, which you’ll notice Barbara does, is to read, share the gems, and leverage what you’ve learned. Collect for a purpose. Another key is to focus on finding great new homes versus “getting rid of” anything. You loved it once after all.

Observation – Being at peace with yourself in your surroundings is crucial

If you’re self-employed, you have more choices about your office environment than when you worked for someone else, so take advantage of this source of inspiration. Barbara wrote about home offices on her blog and inspired me.

When I looked around my home office, I realized I needed to move upstairs, to more light. This year, it was a repainting and renovating of this office – from paint to rugs to a fabric bulletin board and my vision board – where I can actually see it this year!

Barbara calls her new home and home office her “stop in between adventures.” And she passionately commented that she wants to be a “really outrageous grandmother” this coming year, too!

So between the books, the concept of her “cottage in between adventures” and being a really outrageous grandmother, I can imagine what her new home and office will look like, once she’s all moved in.

So how about it. What would we notice about your home or office if we visited today? Seriously – Do they reflect who you are and what’s important to you?