Time Management

Beating Back Procrastination

Wednesday, April 18th, 2012

This is simply a series of questions to ask yourself if you’re procrastinating. This is a mixture of my own thinking and experience, some new ideas prompted by listening to Sandy Wright, a presenter at the national organizers’ conference, and some recent reading of The Feeling Good handbook, recommended by a client.

What is perfect?

What would be progress be?

What is excellence? Perfection? Same, different?

What’s the self-talk going on?

What are the consequences of procrastinating?

The advantages and disadvantages? Write down more than one; go a little deeper.

What’s the smallest decision you need to make here?

What’s your attitude about doing this task? How could you get more out of it?

How could you dispute or argue with your beliefs  about this?

What if you didn’t wait for motivation or inspiration and just got started in one small way? The smallest and easiest step would be… ?

What’s your energy around this? How could you shift it? Could someone else help you shift it? Who?

What are you most afraid of? Play out the whole scenario. Write it out. Sometimes writing it out will take the chill off.  Or write it out and then argue with your procrastinator voice. Make up a new voice.

What’s tedious about this? How could you make it less tedious?  Maybe not fun, but less tedious.

What does this project have in common with other times you’ve noticed you’ve procrastinated?

How big or small does the task feel? If small, how could you make it more important? If big, how could you diminish its size?

Who are you trying to please or get approval from and why someone other than just yourself?

What’s the one “big thing” you don’t know? What can you do about figuring that out, to some degree?

What would happen if you: gave it a shot, tried an experiment, drafted something in pencil, could take back everything  you tried?

 

With thanks to Sandy for finding this, a new favorite quote:

Remember – “The best angle from which to approach any problem is the TRY-angle.”-anonymous

And this phrase, from Sandy: “Rethink What You Think.” As an answer  to procrastination.

 

Need to rethink what you think? Move on from procrastination? Coaching with me may be just the thing.

 

Making a Large Conference Smaller

Wednesday, April 11th, 2012

Interesting how thoughts converge sometimes.

Just before my international professional organizers’ conference of 850 attendees, I was reading Quiet: the Power of Introverts in a World that Can’t Stop Talking. It’s a fascinating, insightful, unexpected look at the introvert/extrovert facets and tendencies of our U.S. culture, the writing  backed up by research, but quite readable. ‘

So here I was, reading about this topic, as I thought about conference:

  • How would I handle a roomful of 850 people. What great energy, but would I get lost in a sea of faces and conversations.
  • How would I find people I needed or wanted to connected with?
  • How would online/social media relationship translate in person?
  • This educational conference is useful but how could  I get the most value out of it for the money and time spent?

 

And then a sentence popped out at me from my Nook book:

“One new honest-to-goodness relationship is worth ten fistfuls of business cards. ” (Quiet, page 263)

More and more, I’m realizing in our fast  paced world, the context I hear or read information in is crucial to (a) absorbing the point and (b) using what I’ve just read/heard.

So what did this mean for conference?

 

Communities give context and strengthen relationships. My communities at conference and what they meant to me were:

  • My Coach Approach colleagues – because when you’ve  coached each other in small groups, you create stronger relationships. And since there are only about 40 of us in the U.S., we share something  unique, too;
  • My Institute for Challenging Disorganization colleagues – our membership is about 10% the size of NAPO (worldwide, NAPO is 4500-5000) – because we focus on the whole person, including the mental and physical health aspects, collaborating with related professionals when the client desires it. Our focus on chronically disorganized individuals  strengthens our empathy, patience, creativity and indeed, our wisdom in what we learn from our clients;
  • My organizers’ chapter colleagues -  because some of us are on the Board together, and because all of us attending represent a piece of geography at  this large conference;
  • My author and blogger colleagues – for the love of writing, connecting, sharing and learning from each others’ writing;
  • My Twitter and Facebook colleagues I follow, support and tweet with who have broadened my horizons outside of my geography, and know how to concisely pull out the essence of the sessions we attend!

So for you, when faced with a large  group or wondering what value you’ll get: volunteer during the year or at conference to find your communities; take classes; get online if it makes sense for your business.

Make your world smaller but with stronger relationships. It’s far more fulfilling than those “fistfuls” of business cards.

 

 

 

Green Spring Cleaning

Monday, April 2nd, 2012

A favorite site for all things green and for recycling ideas shared an article I’m going to print and use as a checklist. I’m doing some of these things but there are some new ideas in here, as I continue my path of doing more and better for my home and my environment.

Doing this, though, can be overwhelming to figure out where to start and how to find the time in already busy schedules. So here are my ideas on that front, along with the article, which you can reach by clicking on the photo below.

The article walks us through several rooms, so first step is to choose just one room to focus on. If you think “whole house,” you may never start, because it feels overwhelming, too big to even get started.

Which room bothers you the most – how it feels when you walk into it, how it looks, what you say about the room when you walk into it. Why is this important to you – what’s the value or motivation at work here?

You can also start with a room, like I will, where you can have a quick win; mine is what the article’s author calls the living room, which, chez moi, we call the great room. My home is fairly open, with a large, central room which is den+living room. It’s the place for relaxation, reading, conversation, guests and sometimes TV. And dog toys and dog play, of course.

Second, read the small steps or the checklist for that room. Better yet, go into the room, article in hand, so you can read a point and think about how long it might take you. Use the points in the article as your checklist but estimate how long each of these tasks will take.

Consider as well whether you are ready to start right away. Are there any new products you need to handle this room’s spring cleaning? Write them on your grocery list right away. If you’re working on donating clothing, do you have boxes or bags to hold the pile of items you plan to  give  away? In short, get your tools list together.

Third, go shopping if you need to.

Fourth, take a look at ONE of the tasks on the room’s checklist. Looking at your calendar, when you could fit in that one task?

By breaking up the work, you’ll fit these small tasks into your schedule more  easily than trying to find several hours of time. Actually block that time on your calendar as your intended time to get the task done. Now go onto the next task and the next to block the time. Consider, too, whether you want to do this alone or if you want to involve family members in some part of the activity.

By blocking out time, now,  if something else comes up for the time you want to spring clean that room, you’ll make a very conscious choice about whether the new idea or the spring cleaning has greater priority for you. If you hadn’t written spring cleaning on your schedule, if you’re like most of us, you probably would forget about it.

Last, when you finish a room, brag about it. Often times, others don’t notice the great work we’ve done, so show it off. That may give you an additional small boost  to proceed onto your next room!

Click on the picture below to take you to your green spring  cleaning guide from Earth911 !

 

 

 

 

Time Management: Questions to Ask Yourself

Tuesday, March 13th, 2012

If you went to your doctor or naturopath and said you had a pain, but didn’t say where, what it felt like, how long it lasted or what’s been happening lately with your diet, medications or exercise, how could you begin to figure out the solution. Or you’re asked to provide a proposal for services, but you’re not allowed to do your needs assessment.

Time management is also a complex topic. Diagnosis and goals are step one. Most of us miss out on these steps because we are so stressed or pressed for time that we jump right over this important piece.

Consider possible  reasons your time is out of  control:

  • just started a new job or business
  • just got married, moved, divorced
  • changed calendars or email software
  • or switched from paper to technology
  • interruptions
  • you spend  longer on tasks than your peer does (or than you think you ‘should’)
  • you take a long time to get going on projects
  • or leave them  unfinished and then it takes so long to get  back into them
  • you have ADHD and haven’t figure out what works for you yet.

And the list could keep going, couldn’t it? That’s my point.

So then what IS useful is to answer questions about your relationship with time. Start with these for your diagnosis.

  • What’s the big deal?  This is important NOW because …
  • I want more time for …
It will be easier to stick with this process, and you’ll know what has priority in your whole life, when it comes to making decisions about use of your time.
Answers are about who you are and what you stand for – your values. More time with family. Taking the business to the next level. Being a terrific grandparent. Volunteering.

  • I’ll know it’s working when …
  • If I can’t solve this, then …
Decide what progress looks like to you, so that you know for sure when your new ideas are working.
And what happens if you decide not to bother? What’s the pain factor here? Why is this important; what are you thinking about this for?
  • I managed my time best back when …
  • And I did that by/with …
  • It worked for me because …
These questions point out the characteristics of time management systems which have worked for you.
Answers give you clues about what to include as you figure out how to manage your life today – what systems will work.
  • My biggest issue with this is …
  • One small step I could manage would be …

This gets at what gets in the way? What obstacles are you seeing?  Get very specific here, so you can narrow down  whether your solution is about you, the products you use, or the skills and process you use. 

And your “one small step” is as small as you need it to be, so that you’ll say to yourself: “Oh, right. I can do THAT.” And so begins your journey, one step at a time.

Starting Your Day, The Right Way

Wednesday, March 7th, 2012

I’m walking down the hallway at my gym/club, hearing my sneakers squeak, and looking around to see what’s happening at 7 a.m. I love seeing the sign “No cell phones in the gym,”  because my time there is my quiet time, uninterrupted by the outside world. A bit of an oasis even.  It’s quiet and I get to slow down my brain a bit and read while I ride the bike. The bike and reading are my reward, after I’ve done the harder, less interesting part of my routine.

I also love seeing the tennis players as I walk down the hallway, because they are inspiring. I played tennis for years into my 20′s until knee problems shifted me to other exercises. At the club, the majority of players at that hour are in their 60′s, and there’s a group that’s closer to the age  of 70.

Book-ending this morning scene are the moms with kids, and a few dads with kids. I see them as I’m leaving the club, walking down a different hallway, showered and ready for my day. Moms and kids, running around, lots of noise – and many talking about how late they are running. Different energy. Different experience in my morning.

I can feel the difference in my early and later experiences in the hallways of the gym, can you?

Later, it’s  faster pace, more hectic, everyone already ramped up and falling forward into their days. Earlier, it’s a calmer world, gently waking up to our day, perhaps even working in some reflection time.

On the two days I don’t go to the gym, I try to recreate this calm, this anchoring, this gentle waking up – because that’s what works for me and is what’s necessary for me – a big component to my self-care.

The exercise has the added benefit of getting more energy and more of the cobwebs out of my system, and does it more quickly than reading and other approaches. I just read a reader’s question on Women with ADHD which asked if others wake up in the morning with a blank slate. Ah – My issue is never a blank slate in the morning! I strive to slow down my thoughts enough so that I can ground myself for the day. Exercise works. Reading is pretty good. Quiet time is useful.

Which way works for you? What is your usual morning routine? What does your routine need to DO for you? And is it doing that? If not, observe yourself tomorrow morning and your regular routines or rituals. What works? What’s not working? What do you need and how could you rearrange your morning to get some small piece of your own oasis, however you define it?

With appreciation to my coach for working this through with me.