AD/HD

Seven Starter Strategies to Understand Where Your Time Goes

Friday, May 4th, 2012

“I need to get my life in order.”  “I get so pulled into Facebook, the internet, reading a book …  that the world dissolves around me.” “I really thought only 10 minutes had passed, but it was an hour.”

Or maybe you picked up your child or grandchild late, because the conversation you were involved in was so fascinating. Or you wanted to do “just one more thing” at work.Time together

 

Starter Strategies – Designed to get you started figuring out your own solutions

  1. Talk to yourself. “Am I doing what I want to be doing right now?”
  2. Have a clear picture of what’s waiting on you next, or who is. Example: “If I don’t get to playing the piano with my daughter, because I’m still doing this, is that okay?”
  3. “If it’s out, I’ll remember to do it.” If you say that sometimes, try writing out a note, ideally in a bright color you’ll easily notice. On the note, write your top three things to be done today or your daughter’s name if you’re picking her up somewhere. Or if at work, put her picture right in front of you, as a reminder to pick her up at school.
  4. If you often say “Oh, I hear what you’re saying,” consider keeping a timer with you wherever you are, a timer with a sound you know you’ll pay attention to. I tried using the sound of ocean waves on my Outlook reminder and I just ignored it. I use the dainty and quiet beeper on my Time Timer and that works like a charm.
  5. Race yourself: If a little pressure helps you stay focused, use the Stopwatch feature on your phone. Knowing that clock is ticking away so quickly can help. Or race to finish your task, while something else is  going on that is timed, i.e., in the two minutes it takes for your cup of tea to warm up, finish up the task you were working on.
  6. Sometimes self-talk doesn’t work. You don’t or can’t stop to notice when you’re stuck. Try using triggers which are “external,” meaning outside your brain/body: a friend calls you at the time you need to start moving for your next appointment; your Time Timer; blocking access to Facebook after ‘x’ minutes have passed. These will also train your brain so eventually, you’ll do this on your own.
  7. Time map tracking: For two days, write down what you do about every 1/2 hour. Don’t change your actions; record what’s happening now. The goal:  to figure out where the issue is for you.

Some of these are solutions. Some are suggestions to help you become more AWARE of what the issue is. Awareness is where it all has to start,  isn’t it.

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The most popular topic in coaching lately? Time management. If these ideas were useful, learn more here. I always have a 1/2 hour, no charge consultation, where you get real value for the time you spend with me:

“Insightful. You hit it right on the nose.” “I hadn’t even thought about that; what a great question. Let me think…”

Time Management: Questions to Ask Yourself

Tuesday, March 13th, 2012

If you went to your doctor or naturopath and said you had a pain, but didn’t say where, what it felt like, how long it lasted or what’s been happening lately with your diet, medications or exercise, how could you begin to figure out the solution. Or you’re asked to provide a proposal for services, but you’re not allowed to do your needs assessment.

Time management is also a complex topic. Diagnosis and goals are step one. Most of us miss out on these steps because we are so stressed or pressed for time that we jump right over this important piece.

Consider possible  reasons your time is out of  control:

  • just started a new job or business
  • just got married, moved, divorced
  • changed calendars or email software
  • or switched from paper to technology
  • interruptions
  • you spend  longer on tasks than your peer does (or than you think you ‘should’)
  • you take a long time to get going on projects
  • or leave them  unfinished and then it takes so long to get  back into them
  • you have ADHD and haven’t figure out what works for you yet.

And the list could keep going, couldn’t it? That’s my point.

So then what IS useful is to answer questions about your relationship with time. Start with these for your diagnosis.

  • What’s the big deal?  This is important NOW because …
  • I want more time for …
It will be easier to stick with this process, and you’ll know what has priority in your whole life, when it comes to making decisions about use of your time.
Answers are about who you are and what you stand for – your values. More time with family. Taking the business to the next level. Being a terrific grandparent. Volunteering.

  • I’ll know it’s working when …
  • If I can’t solve this, then …
Decide what progress looks like to you, so that you know for sure when your new ideas are working.
And what happens if you decide not to bother? What’s the pain factor here? Why is this important; what are you thinking about this for?
  • I managed my time best back when …
  • And I did that by/with …
  • It worked for me because …
These questions point out the characteristics of time management systems which have worked for you.
Answers give you clues about what to include as you figure out how to manage your life today – what systems will work.
  • My biggest issue with this is …
  • One small step I could manage would be …

This gets at what gets in the way? What obstacles are you seeing?  Get very specific here, so you can narrow down  whether your solution is about you, the products you use, or the skills and process you use. 

And your “one small step” is as small as you need it to be, so that you’ll say to yourself: “Oh, right. I can do THAT.” And so begins your journey, one step at a time.

Starting Your Day, The Right Way

Wednesday, March 7th, 2012

I’m walking down the hallway at my gym/club, hearing my sneakers squeak, and looking around to see what’s happening at 7 a.m. I love seeing the sign “No cell phones in the gym,”  because my time there is my quiet time, uninterrupted by the outside world. A bit of an oasis even.  It’s quiet and I get to slow down my brain a bit and read while I ride the bike. The bike and reading are my reward, after I’ve done the harder, less interesting part of my routine.

I also love seeing the tennis players as I walk down the hallway, because they are inspiring. I played tennis for years into my 20′s until knee problems shifted me to other exercises. At the club, the majority of players at that hour are in their 60′s, and there’s a group that’s closer to the age  of 70.

Book-ending this morning scene are the moms with kids, and a few dads with kids. I see them as I’m leaving the club, walking down a different hallway, showered and ready for my day. Moms and kids, running around, lots of noise – and many talking about how late they are running. Different energy. Different experience in my morning.

I can feel the difference in my early and later experiences in the hallways of the gym, can you?

Later, it’s  faster pace, more hectic, everyone already ramped up and falling forward into their days. Earlier, it’s a calmer world, gently waking up to our day, perhaps even working in some reflection time.

On the two days I don’t go to the gym, I try to recreate this calm, this anchoring, this gentle waking up – because that’s what works for me and is what’s necessary for me – a big component to my self-care.

The exercise has the added benefit of getting more energy and more of the cobwebs out of my system, and does it more quickly than reading and other approaches. I just read a reader’s question on Women with ADHD which asked if others wake up in the morning with a blank slate. Ah – My issue is never a blank slate in the morning! I strive to slow down my thoughts enough so that I can ground myself for the day. Exercise works. Reading is pretty good. Quiet time is useful.

Which way works for you? What is your usual morning routine? What does your routine need to DO for you? And is it doing that? If not, observe yourself tomorrow morning and your regular routines or rituals. What works? What’s not working? What do you need and how could you rearrange your morning to get some small piece of your own oasis, however you define it?

With appreciation to my coach for working this through with me.

Reissue – Corrected Link – Nine Solutions to Procrastination

Friday, March 2nd, 2012

“I just keep procrastinating on that.” Okay, but the longer you sit on it, the longer it takes to get to what you really WANT to focus on. So how do we take a step forward? Here are some options for making that choice to deal with the thing you’re avoiding.

As you read this post, write down the tasks you remember you’ve procrastinated about. You may find they have something in common, which will help with your solution. As you write down when you procrastinated, think about which reason above was the main culprit. And can you recall how you eventually did get started? Once something works for you, it’s worth repeating. We often try to find a new way when we really don’t need to; go with what has worked in the past.   Meanwhile, read on for some solutions to consider. And if you’re feeling brave or tired of the struggle, mark down which solutions you could experiment with.

 

What do we say when we’re procrastinating?

“It’s boring.” Invite a friend or colleague to work with you. Work in shorter spurts. Alternate with a more interesting activity. The idea here is that you don’t get to do the interesting work until this task is done. Usually it’s all the thinking you do about the task that makes it feel big.

 “Stays on my list and just never gets done.”  Create a deadline or race against time.  Examples: Set your consignment shop appointment before you declutter. At work, attach this task to another project, which does have a deadline. For example, you need to check a client’s financials but there’s no real deadline. Set up a phone call to discuss this along with other items. Or use the phone call that’s already on your calendar as your deadline for this, even if it’s an unrelated topic.

“I’ve tried this before and I just can’t do it.” Well, yes, but you’re more experienced now. Life didn’t freeze. You’ve learned more at work and about yourself as you’ve reorganized at home. Maybe time needed to pass so you’d be more ready or educated about the task. Or before, you didn’t know you had ADHD. Now you do and you’re doing something about it. Talk to a colleague/friend/coach. You’ll gain encouragement, perspective and can figure out what did not work last time.

“It’s just so big; where do I start.” This usually means the project feels too big in your mind. This “too big” feeling is different for each of us and varies based on the project, too. Keep making those small steps smaller until you hear yourself say “Oh, I can do that small step.”

 Fear of making the wrong decision. Talk through the scenarios or write them out. What’s the worst that might happen? What’s the best? How long have you been thinking about it? And …. What is in between the best and worst scenarios? Most important question to answer.

A language shift helps. Start using “rough draft” to set an expectation with yourself or the person you’re sending your work to. “This is not final.” It’s written “in pencil.” “It’s my first attempt; interested in your thoughts.” Set the expectations low and move up from there.

Another approach: write up decision criteria. I created a list of questions for major business decisions. I worked on the questions with a coach, so I know the questions are well thought out.  I can now relax and believe I’ve made the best decision I know how to make, at the time, with the information I had.

That’s all I can do, my best. Maybe that’s a new mantra to use and believe in.

Times of Change: Improving Your Memory

Thursday, March 1st, 2012

You forgot to pick up your child at school. You forgot where you put your leftovers from the restaurant  meal (found them in the dishes cupboard). You forgot to get back to that client you promised to call today. You spaced out on several things this past week.

When you’ve been through a big life change, this will happen and it will happen a lot; but there are  ways you can minimize these  times which make you feel like you’re losing your mind.If you have ADHD or anxiety or both, same – there are ways.

Read on for some suggestions if this sounds like you. Whether  it’s a temporary state or a daily struggle, here are some suggestions to smooth out the rough edges.

Use a list – even if you don’t normally use one.

During times of high stress, like preparing for, during or after a big life change or event, your energy and mind need to focus on what’s happening to you or the person you’re worried about. You’re appropriately distracted,so don’t beat yourself up over doing the right thing.

Start a list (or your digital equivalent) and keep it with  you, all the time. Write down all the small stuff, as well as the big stuff. If it’s not  on the list, it doesn’t get done – your new mantra.

Times of stress, by the way, are high at times of transition. By transition,  I mean those times when you need to add something to your life.

This will mean – and we often let  this slide  by unwittingly – that we need to fine tune our time management or other organizational systems. For example, you’ve just agreed to sit for your grandchild. Or you’ve gone back to  work after taking care of your children. Or your child is diagnosed with a medical condition. Or you’re waiting on test results.

Use your alarms, reminders, egg timers, Time Timers.

Use any auditory alarm that can pull you out of the task at hand  and remind you to check  your list and see what’s up next. The reminder serves as a trigger of how much time has past – which is another issue we run into when anxiety or stress are high, or for  some who have ADD. Think of the reminder as your gentle teammate who guides you onto the next thing you need to be  doing, another support team member.  And don’t forget – most auditory alarms will let you choose the sound you want – ocean, chirping birds, meowing cats, ducks or your favorite song. Make it humorous; you need it if you’re going through lots of change.

Talk it out.

Talk to an outsider -  friend, a coach or a counselor about the life change or the ADD/ADHD. Settle that part of what’s running around inside your very busy mind. Start working out your feelings on this front and your anxiety will decline. You’ll learn new coping skills.

With a lower anxiety or stress level, your memory will hold more and do a better job for you. You’ll go from the “deer in the headlights” to … well, you fill in the blank, so you know where you’d like to head.

Self-talk

Yes, talk to yourself to keep yourself focused. If it works for you, then say it out loud,  getting  it out of your head. Sometimes  there’s so much up there that it feels like a jumble of a 1000 piece puzzle. Let some of the pieces go, by talking to yourself. Let others go by using your lists,  too.

The self-talk – Choose a phrase to get yourself focused, some phrase which is positive and builds your  confidence. “I can do this. I know I can.” “Stay focused. Stay here.”

Does your time match with what you want from your time?

Every day for a few days, take a look back on your day. How did you spend it? What was fun and valuable about that day? If that’s a hard question to answer in the positive,  how can you change your time management to reflect what’s important to you? Get in sync with your values, what you stand for, what’s important to  you – at least a little bit each  day.

I’d be curious to hear how you keep track of things  when you’re going through a big change or high stress time.